Some of those include:įilling out online timesheets: There’s no need to physically clock in and out of a shift from a manual time clock. Paperless billing allows you to complete several tasks, increasing the convenience for both you and your employees. Important work functions that can be completed with paperless billing include: Recording employee time Keep in mind, though, that FLSA requires that paperless payroll records be printable if requested. This frees up space in your workplace for extra desks, cabinets or offices. Space-saving: Physical copies of an employee’s payment information won’t need to be stored at your location. Your employees will feel good working for a company that cares about their carbon footprint.Ĭost-efficient: A paperless payroll process dramatically decreases costs associated with paper, ink, toner and related printing costs as all information lives digitally in the online portal. State governments may have their own rules, so check with your state to see how long to keep documents.Ĭonvenient: With an electronic payment system, your employees will no longer encounter delays on paper paychecks due to holidays or postal issues.Įco-friendly: Going digital saves paper which, in turn, reduces waste. Also, the Fair Labor Standards Act (FLSA) requires you to keep payroll records at least three years. When a physical document with classified information goes missing, that employee risks potential identity theft and fraud. Secure: Because all payment information is stored online, it can’t be misplaced. Paperless billing is:Įasily accessible: With a username and password, employees can log into the company’s online portal and have instant access to paperless pay stubs, direct deposit information and payroll records. Using an online portal system, employees can retrieve the following information using a computer, tablet or mobile device:Ĭonsider these paperless pay benefits to help you determine if this method is right for your company. Employees can conveniently access payment-related information online and receive paychecks by direct deposit. With paperless pay, businesses complete all forms of payment online rather than on paper. In this article, we outline the benefits of paperless pay to help you determine if it’s right for your company. If paperless pay, also known as “direct deposit,” will enhance your employees’ experience, it may be an option to pursue. We have implemented reasonable technical, physical and administrative safeguards to help protect that personal information from unlawful use and unauthorized disclosure.ģ.3 All CIC Plus employees are required to follow established procedures for protecting personal information.ģ.4 Access to personal information is limited to those individuals who need to access that information in connection with the services CIC Plus provides to its clients.Ĥ.1 CIC Plus uses and stores personal information only as needed to perform the specific services provided for in the agreement we have with each client.Ĥ.2 CIC Plus will not disclose personal information for any other purpose other than for the purpose of performing the services we provide to our clients, or as otherwise permitted by applicable law.More and more companies are choosing paperless payment processes to increase efficiency and accessibility for employees. We do not use those cookies to collect the user’s personal information.ģ.1 CIC Plus is committed to protecting the privacy and security of the personal information that is provided to us in connection with the services we provide to our clients.ģ.2 CIC Plus maintains appropriate security controls to protect that information. We will also capture session related information.Ģ.4 Our website uses cookies to improve the user’s experience when they use our web site. In some cases, we also receive information about that employee’s dependents and family members.Ģ.2 When a user creates an account, we also maintain information that allows us to authenticate the user’s identity.Ģ.3 When a user accesses our website, their IP address, browser, and device characteristics are collected automatically. The type of information we receive varies according to the specific services we provide.ġ.2 This Privacy Statement explains our practices with regard to the personal information we receive, obtain, process, and store for our clients.Ģ.1 Depending on the services we provide for a client, the categories of personal information we receive and maintain could include a person’s name, residential and work address, social security number, marital status, email address, phone number, and certain tax withholding, wage and related tax information. 1.1 In the ordinary course of providing services to its clients, CIC Plus receives personal information from its clients about their current and former employees.
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